A step-by-step guide to using Figma for retrospectives | Figma Blog
Figma can make agile retrospectives more inclusive and collaborative than a traditional whiteboard. Its multiplayer editing, comments, components, and remote-friendly workflow let everyone contribute simultaneously and clearly. The article recommends using retrospectives as both a practical meeting format and a low-pressure way to introduce a team to Figma. ## Sharing and Permissions - Create a Figma file or duplicate the provided retrospective template. - Use the blue **Share** button to invite teammates by email or generate a link. - Ensure anyone with the link has editing permission if the whole team should participate. ## Organizing Feedback with Frames - Divide the canvas into three frames: - What should we continue doing - What should we stop doing - What should we start doing - Apply constraints to headers, backgrounds, and other child elements. - When a frame is resized to provide more writing space, constrained elements adjust automatically. ## Using Sticky Note Components - Provide sticky note components so participants can quickly add feedback. - Duplicate notes with **Command + D** or by holding **Option/Alt** while dragging. - Component instances support overrides, allowing users to change text, colors, and effects without altering the master component. - Multiplayer cursors and shared visibility make the process engaging for in-person and remote participants. - Remote teammates can follow the discussion directly in the file instead of relying on a camera pointed at a physical whiteboard. ## Customizing the Template - Add the company logo and customize Figma styles with brand colors. - Create components for common interactions, such as “+1” markers for agreement or items needing further discussion. - Design themed cover pages when creating a new file for each retrospective. - Export completed frames for documentation or sharing. Figma’s collaborative canvas provides a flexible alternative to physical whiteboards, especially for distributed teams. Starting with the template and adapting its frames, components, and visual styling can make retrospectives more accessible while encouraging broader adoption of Figma.
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